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Constitution and Bylaws

GARDEN STATE BEARDED COLLIE CLAN

CONSTITUTION AND BYLAWS

CONSTITUTION

ARTICLE 1

Names & Objects

Section 1. Name of Club.  The name of the club shall be the Garden State Bearded Collie Clan.

Section 2. Objects of Club.  The objects of the Club shall be:

  1. to further the advancement of all breeds of purebred dogs and in particular, the Bearded Collie.
  2. to urge members and breeders to accept the standard of the breed as approved by the American Kennel Club as the only standard of excellence by which the Bearded Collie shall be judged.
  3. to do all in its power to protect and advance the interest of all breeds of purebred dogs and in particular, the Bearded Collie, and to encourage sportsmanlike competition at dog shows and performance events.
  4. to conduct sanctioned matches, dog shows, and obedience trials under the rules of the American Kennel Club.
  5. to encourage and promote quality in the breeding of purebred Bearded Collies and to do all possible to bring their natural qualities to perfection.
  6. to educated the public about the history, standard, care and training of the Bearded Collie.
  7. to retain the original working capabilities of the Bearded Collie by encouraging training and competition in performance events such as herding, obedience, rally, agility and tracking.
  8. to promote a vehicle for rescue and placement of lost, abandoned or unwanted Bearded Collies.

Section 3. Club Profits.  The Club shall not be conducted or operated for profit and no part of any profits or remainder or residue from dues or donations to the Club shall inure to the benefit of any member or individual.

Section 4. Revisions of ByLaws.  The members of the Club shall adopt and may from time to time revise such bylaws and may be required to carry out these objects.

Section 5. Nothing herein contained will be construed to make this organization a partnership or to make any member, office, or director of this organization personally responsible or liable under partnership law or otherwise for the acts, debts, defaults, or liabilities of any character whatsoever of any other member, or of the organization.

BYLAWS

Article I

Membership

Section 1. Eligibility.  There shall be two types of memberships.  Regular membership shall be open to all persons eighteen years of age and older who are in good standing with the American Kennel Club and who subscribe to the purposes of this club, and Junior membership for persons between the ages of 10 to 18.  Junior members may not vote, make motions, or hold office and automatically convert to individual membership upon reaching their 18th birthday.

While membership is to be unrestricted as to residence, the Club's primary purpose is to be representative of the breeders, exhibitors, and fanciers in its immediate area.

Section 2. Dues.  Membership dues shall not exceed $20.00 per year, payable on the 1st day of January of each year. No member may vote whose dues are not paid for the current year. During the month of November, the Treasurer shall send to each member a statement of his dues for the ensuing year.

Section 3. Election to membership.  Each applicant for membership shall apply on a form as approved by the Board of Directors and which shall provide that the applicant agrees to abide by these constitution and bylaws and by the rules of the American Kennel Club. The application shall state the name, address, and occupation of the applicant and it shall carry the endorsement of one or two members who are in good standing. Accompanying the application, the prospective member shall submit dues for the current year.

All applications are to be filed with the Secretary and each application is to be read at the first meeting of the Club following its receipt. At the next Club meeting the application will be voted upon by secret ballot and affirmative votes of 3/4 of the members present and voting at that meeting shall be required to elect the applicant. The prospective member must attend two meetings prior to action being taken on his or her application. Applicants for membership who have been rejected by the club may not reapply within six months after such rejection.

Section 4. Termination of Membership.  Membership may be terminated:

  1. by resignation.  Any member in good standing may resign from the Club upon written notice to the Secretary; but no member may resign when in debt to the Club. Dues obligation are considered a debt to the Club and they become incurred on the first day of each fiscal year.
  2. by lapsing.  A membership will be considered as lapsed and automatically terminated if such member's dues remain unpaid 90 days after the first day of the fiscal year; however, the Board may grant an additional 90 days to such delinquent members in meritorious cases. In no case may a person be entitled to vote at any Club meeting whose dues are unpaid as of that meeting.
  3. by expulsion.  A membership may be terminated by expulsion as provided in Article VI of these bylaws.

Article II

Meetings and Voting

Section 1. Club Meetings.  Meetings of the Club shall be held in the greater Far Hills, New Jersey area on the third Wednesday of each month at such hour and place as may be designated by the Board of Directors.

Written notice of each meeting shall be mailed by the Secretary at least 10 days prior to the date of the meeting. The quorum for such meetings shall be 20% of the members in good standing.

Section 2. Special Club Meetings.  Special Club meetings may be called by the President, or by a majority vote of the members of the Board who are present at any regular or special meeting of the Board, and shall be called by the Secretary upon receipt of a petition signed by five members of the Club who are in good standing. Such special meetings shall be held in the greater Far Hills, New Jersey area at such place, date and hour as may be designated by the person or persons authorized herein to call such meetings. Written notice of such a meeting shall be mailed by the Secretary at least 5 days and not more than 15 days prior to the date of the meeting, and said notice shall state the purpose of the meeting, and no other Club business may be transacted thereat. The quorum for such a meeting shall be 20% of the members in good standing.

Section 3. Board Meetings.  Meetings of the Board of Directors shall be held in the greater Far Hills, New Jersey area, at least twice yearly, at such date, hour and place as designated by the Board. Written notice of such meeting shall be mailed by the Secretary at least 10 days prior to the date of the meeting. The quorum for such a meeting shall by a majority of the board.

Section 4. Special Board Meetings.  Special meetings of the Board may be called by the President, and shall be called by the Secretary upon receipt of a written request signed by at least three members of the Board. Such special meetings shall be held in the greater Far Hills, New Jersey area, at such place, date, and hour as may be designated by the person authorized herein to call such a meeting. Written notice of such meeting shall be mailed by the Secretary at least 5 days prior and not more than 10 days prior to the date of the meeting. Any such notice shall state the purpose of the meeting and no other business shall be transacted thereat. A quorum for such a meeting shall be a majority of the Board.

Section 5. Voting.  Each member in good standing and whose dues are paid for the current year shall be entitled to one vote at any meeting of the Club at which he is present. Proxy voting will not be permitted at any Club meeting or election, or any meeting of Board of Directors.

Article III

Directors and Officers

Section 1. Board of Directors.  The Board shall be comprised of President, VicePresident, Secretary, Treasurer, and five other persons all of whom shall be members of good standing and shall be elected for one year terms at the Club's annual meeting as provided in Article IV and shall serve until their successors are elected. General Management of the Club's affairs shall be entrusted to the Board of Directors.

Section 2. Officers.  The Club's officers, consisting of the President, VicePresident, Secretary, and Treasurer shall serve in their respective capacities both with regard to the Club and its meetings and the Board and its meetings.

  1. The President, who shall not succeed himself more than once, shall preside at all meetings of the Club and of the Board, and shall have the duties and powers normally appurtenant to the office of the President in addition to those particularly specified in these by laws.
  2. The VicePresident shall have the duties and exercise the powers of the President in case of the President's absence, incapacity or death.
  3. The Secretary shall keep records of all meetings of the Club and of the Board and of all matters of which a record shall be ordered by the Club. He or she shall have charge of the correspondence, notify members of meetings, notify new members of their election to membership, notify Officers and Directors of their election to office, keep a roll of the members of the Club with their addresses and carry out such other duties as are prescribed by these bylaws.
  4. The Treasurer shall collect and receive all monies due or belonging to the Club. He or she shall deposit the same in a bank designated by the Board, in the name of the Club. His or her books shall be at all times open to inspection of the Board and he shall report to them at every meeting the condition of the Club's finances and every item of receipt or payment not before reported; and at the annual meeting he or she shall render an account of all monies received and expended during the previous fiscal year.
  5. The offices of Secretary and Treasurer may be held by the same person in which case the Board shall be comprised of the officers and six other persons.

Section 3. Vacancies.  Any vacancies occurring on the Board or among the offices during the year shall be filled until the next annual election by a majority vote of all the then members of the Board at its first regular meeting following the creation of such a vacancy, or at a Special Board Meeting called for the purpose; except that vacancy in the office of President shall be filled by the VicePresident and the resulting vacancy of VicePresident shall be filled by the Board.

Article IV

The Club Year, Annual Meetings and Election

Section 1. Club Year.  The Club's fiscal year shall begin on the first day of January and end on the 31st day of December.  The Club's official year shall begin immediately at the conclusion of the election at the annual meeting and shall continue through the election at the next annual meeting.

Section 2. Annual Meeting.  The annual meeting shall be held in the month of November at which time the Officers, and Directors for the coming year shall be elected by secret, written ballot from among those nominated in accordance with Section 4 of this Article. They shall take office immediately upon the conclusion of the election and each retiring officer shall turn over to his successor in office all properties and records relating to that office within 30 days after the election.

Section 3. Elections.  The nominated candidate receiving the greatest number of votes for each office shall be declared elected. The five nominated candidates for other positions on the Board who receive the greatest number of such positions shall be declared elected.

Section 4. Nominations.  No person may be a candidate in a Club election who has not been nominated. The Board shall select a Nominating Committee, no later than September 15th, consisting of three members and two alternates, not more than one of whom may be a member of the Board.  The Secretary shall immediately notify the committeemen and alternates of their selection.  The Board shall name a Chairman for the Committee and it shall be his or her duty to call a committee meeting which shall be held on or before October 1st.

  1. The Committee shall nominate one candidate for each office and five other positions on the Board, and after securing the consent of each person so nominated, shall immediately report their nominations to the Secretary in writing.
  2. Upon receipt of the Nominating Committee's report, the Secretary shall, at least two weeks prior to the October meeting, notify each member in writing of the candidates so nominated.
  3. Additional nominations may be made at the October meeting by any member in attendance, provided that person so nominated accepts when his or her name is proposed, and provided further that if the proposed candidate is not in attendance at this meeting, his or her proposer shall present to the Secretary a written statement from the proposed candidate signifying his or her willingness to be a candidate.
  4. Nominations cannot be made at the annual meeting or in any manner other than that provided in this Section.

Article V

Committees

Section 1. Committee Appointments.  The Board may each year appoint standing committees to advance the work of the Club in such matters as shows, obedience trials, working trials, trophies, annual prizes, membership and other fields which may be served by committees. Such committees shall be subject to the final authority of the Board. Special committees may also be appointed by the Board to aid it on particular projects.

Section 2. Termination of Appointment.  Any Committee appointment may be terminated by a majority vote of the full membership of the Board upon written notice to the appointee; and the Board may appoint successors to those persons whose services have been terminated.

Article VI

Discipline

Section 1. American Kennel Club Suspension.  Any member who is suspended from the privileges of the American Kennel Club automatically shall be suspended from the privileges of this club for a like period.

Section 2. Charges.  Any member may prefer charges against a member for alleged misconduct prejudicial to the best interest of the Club or the breed. Written charges with specifications must be filed in duplicate with the Secretary together with a deposit of $10.00 which shall be forfeited if such charges are not sustained by the Board following a hearing. The Secretary shall promptly send a copy of the charges to each member of the Board or present them at the Board Meeting, and the Board shall first consider whether the actions alleged in the charges, if proven, might constitute conduct prejudicial to the best interests of the Club, or the breed.  If the Board considers that the charges do not allege conduct which would be prejudicial to the best interest of the club it may refuse to entertain jurisdiction.  If the Board entertains jurisdiction of the charges, it shall fix a date of a hearing by the Board not less than 3 weeks nor more than 6 weeks thereafter. The Secretary shall promptly send one copy of the charges to the accused member by registered mail together with a notice of the hearing and the assurance that the defendant may personally appear in his or her defence and bring witnesses if he or she wishes.

Section 3. Board Hearing.  The Board shall have complete authority to decide whether counsel may attend the hearing, but both complainant and defendant shall be treated uniformly in that regard. Should the charges be sustained, after hearing all the evidence and testimony presented by complainant and defendant, the Board may by a majority vote of those present suspend the defendant from all privileges of the Club for not more than 6 months from the date of the hearing. And, if it deems that punishment insufficient, it may also recommend to the membership that the penalty be expulsion. In such case, the suspension shall not restrict the defendant's right to appear before his or her fellowmembers at the ensuing Club meeting which considers the Board's recommendation. Immediately after the Board has reached a decision, its findings shall be put in written form and filed with the Secretary. The Secretary, in turn, shall notify each of the parties of the Board's decision and penalty, if any.

Section 4. Expulsion.  Expulsion of a member from the Club may be accomplished only at a meeting of the Club following a Board hearing and upon the Board's recommendation as provided in Section 3 of this Article. Such proceeding may occur at a regular or special meeting of the Club to be held within 60 days but not earlier than 30 days after the date of the Board's recommendation of expulsion. The defendant shall have the privilege of appearing in his own behalf, though no evidence shall be taken at this meeting. The President shall read the charges and the Board's findings and recommendations, and shall invite the defendant, if present to speak in his or her own behalf if he or she wishes. The meeting shall then vote by secret written ballot on the proposed expulsion. A 2/3 vote of those present and voting at the meeting shall be necessary for the expulsion. If expulsion is not so voted, the Board's suspension shall stand.

Article VII

Amendments

Section 1. Proposal of Amendments.  Amendments to the constitution and bylaws may be proposed by the Board of Directors or by written petition addressed to the Secretary signed by 20% of the membership in good standing. Amendments proposed by such petition shall be promptly considered by the Board of Directors and must be submitted to the members with recommendations of the Board by the Secretary for a vote within 3 months of the date when the petition was received by the Secretary.

Section 2. Voting on Amendments.  The constitution and bylaws may be amended by a 2/3 vote of the members present and voting at any regular or special meeting called for the purpose, provided the proposed amendments have been included in the notice of the meeting and mailed to each member at least two weeks prior to the date of the meeting.

Article VIII

Dissolution

Section 1. Dissolution.  The Club may be dissolved at any time by the written consent of not less than 2/3 of the members. Upon dissolution or other termination of the corporation, no part of the property of the corporation or any of the proceeds shall be distributed to or inure to the benefit of any of the members, Directors and Officers of the corporation.  All such property and proceeds, subject to the discharge of valid obligations of the corporation, shall be distributed to any charitable non-profit organization as the Board of Directors may direct, in accordance with New Jersey Non-Profit Corporate Law.

Article IX

Order of Business

Section 1. At Club Meetings.  At meetings of the Club, the order of business, so far as the character and nature of the meeting may permit, shall be as follows:

  • Roll Call
  • Minutes of the last meeting
  • Report of President
  • Report of Secretary
  • Report of Treasurer
  • Reports of Committees
  • Election of Officers and Board (at annual meeting)
  • Election of new members
  • Unfinished business
  • New business
  • Adjournment

Section 2. At Board Meetings.  At meetings of the Board, the order of business, unless otherwise directed by majority vote of those present, shall be as follows:

  • Reading of minutes of last meeting
  • Report of Secretary
  • Report of Treasurer
  • Reports of Committees
  • Unfinished business
  • New business
  • Adjournment

Article X

Parliamentary Authority

Section 1. Parliamentary Authority. The rules contained in “Robert’s Rules of Order, Newly Revised” shall govern the club in all cases to which they are applicable and in which they are not inconsistent with these by-laws and any special rules of order the club may adopt.

 

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